1. Signed agreement for each employee securely stored with restricted access.

2. This document must contain main clauses that contain various sub clauses including:
   
   - Application terms including Trial Period

   
   - Terms of engagement including rules, policies, and procedures

   
   - Remuneration and Benefits including KiwiSaver

   
   - Leave allocations including Domestic Violence

   
   - General Provisions including Health & Safety

   
   - Disputes guidelines

   
   - Termination guidelines

   
   - Personal agreement including employee acknowledgement

1. Signed document securely stored with restricted access.

2. Some key points to include in this document are:

   
   

   • What are the tasks that have to be done - describe them?

   • How many hours a week should the tasks take?

   • Do the tasks need to be done on particular days of the week?

   • What are the key skills, knowledge and competencies required for those tasks?

   • Is there specialist equipment or knowledge required to complete the tasks?

   • How will the person be supervised, and will they be supervising others?

   • What training will be provided?

   • When will performance and remuneration reviews be conducted?

This is a formal one page written document presented by the employer as an official confirmation of the job offer being made to the potential new employee. It is typically issued along with the Employment Agreement and the Job Description.

Whilst it is not mandatory it is an important document that welcomes the employee and highlights some key fundamental points including:

• position title

• start date and time

• remuneration and benefits

• location of the role

Policies and Procedures are formalised guidelines established by employers to govern various aspects of the work environment. These documents serve as a framework to ensure consistency, fairness, and compliance with legal and ethical standards. Some key workplace policies and procedures in NZ are:

1. Employee Conduct and Behavior:
   - Policies outline expected standards of behavior and conduct for employees within the workplace.
   - They may cover issues such as anti-discrimination, harassment, and codes of conduct.

2. Health and Safety:
   - New Zealand places a strong emphasis on health and safety in the workplace. Policies and procedures are established to create a safe working environment.
   - These documents may include guidelines for reporting accidents, emergency procedures, and general safety practices.

3. Leave and Absence Policies:
   - Policies detail the various types of leave available to employees, such as annual leave, sick leave, and parental leave.
   - They often outline the procedures for requesting and approving leave.

4. Employee Benefits and Entitlements:
   - Policies may address employee entitlements, including benefits such as health insurance, retirement plans, and other perks.
   - They provide clarity on what employees can expect in terms of rewards and benefits.

5. Disciplinary and Grievance Procedures:
   - Procedures are established to address disciplinary matters and the resolution of workplace grievances.
   - They outline the steps to be taken in case of misconduct or disputes, ensuring a fair and transparent process.

6. Technology and Communication:
   - With the increasing reliance on technology, policies may address the use of company-owned devices, internet usage, and communication channels.

NOTE: Workplace policies and procedures are not static; they should be regularly reviewed and updated to reflect changes in legislation, business practices, and the work environment.